Byteridge - Project Coordinator II - Generative AI

Job Summary :

We are seeking a detail-oriented and proactive Project Coordinator to support the successful execution of client-facing Generative AI (GenAI) initiatives. As a fast-growing AI services organization, we are engaged in multiple high-impact GenAI projects across industries. This role will assist in coordinating project activities, tracking deliverables, organizing internal workflows, and ensuring timely communication across teams.

You will play a key role in supporting the AI delivery team and institutionalizing project knowledge, while enabling smoother and more consistent project execution.

Key Responsibilities :

Project Coordination & Execution Support :

- Assist in managing the day-to-day operations of GenAI project delivery.

- Track project timelines, deliverables, and milestones using project tracking tools.

- Maintain structured documentation for each project, including objectives, constraints, and workflows.

- Assist in creating reusable templates and standard checklists for recurring project tasks.

- Organize and update knowledge repositories including prompt workflows, onboarding kits, and evaluation logs.

Internal Communication & Reporting :

- Prepare weekly status updates and basic reports for internal and client stakeholders.

- Coordinate internal standups, enablement sessions, and retrospective meetings.

- Support demos and presentations by gathering required materials and progress data.

Process Improvement Support

- Identify recurring coordination challenges and suggest improvements.

- Contribute to refining project tracking processes and SOPs over time.

Required Qualifications

- 3 - 5 years of experience in a coordination, project support, or junior project management role, preferably in a tech or consulting environment.

- Exposure to AI/ML projects or interest in the GenAI domain is a strong advantage.

- Excellent organizational and communication skills.

- Familiarity with tools like Notion, Confluence, Jira, or similar platforms.

- Comfortable managing documentation and handling multiple priorities simultaneously.

Preferred Qualifications :

- Basic understanding of software delivery lifecycle or AI workflows.

- Experience working with cross-functional teams (engineering, design, client stakeholders).

- Awareness of AI/ML terms, use cases, and prompt engineering concepts is a plus.